Switching from spreadsheets to real promo software
Every promo distributor I know started with a spreadsheet of customers, a Gmail of order threads, and a Stripe link. It works for the first 30 customers and then it does not. The trick is migrating without losing any of the working relationships you built on the spreadsheet stack.
What to migrate first
Customers and companies. Export from your spreadsheet, import into DECADE.promo. Validate addresses (we run them through a USPS endpoint automatically and flag any that fail). Tag your top 20% of customers as VIP so you remember to treat them like VIP.
Then your top 30 to 50 SAGE products. Do not migrate inactive products. Adopt fresh from SAGE so the data is clean.
What to leave behind
Old Gmail order threads. Pre-migration order data more than 18 months old. Spreadsheet-tab notes for customers you have not transacted with in two years. The temptation is to migrate everything and end up with a messier database than you started with. Be ruthless.
What breaks during the transition
The first three orders in the new system feel slower because you are learning. Plan for that. Do them on a Saturday, not on a Friday afternoon when a customer is waiting. By order ten, the new workflow is faster than the old one. By order thirty, you are wondering how you ever ran on spreadsheets.
What we built differently in DECADE.promo
Unlimited AI on the GOAT plan
AI mockups, Product Capture (browser-extension AI scraping of supplier sites), AI vectorization, and AI image upscale - all unlimited on one flat-price tier. No credit metering, no per-feature add-ons.
AI Product Capture extension
Browse any supplier website - SAGE, Hit Promo, Koozie Group, anywhere - click the browser extension, and our AI reads the page. SKUs, pricing tiers, setup fees, colors, lead times, and images are extracted in seconds and import directly to your products catalog.
Tightly integrated with SAGE
Bring your own SAGE Connect subscription. Search, adopt products, and pull pricing tiers without leaving Decade.promo. Sales decks, quotes, and POs reuse the SAGE data automatically.
Transparent pricing
Free tier for solo distributors, flat per-PPD pricing for teams, and no per-seat tax. Customers always free. Suppliers always free.
See it in your workflow
Free tier, no credit card, no contract. Start with one project and decide from there.
Try it free Schedule a demo