Invoicing promo orders with Stripe
Sending a Stripe invoice link is the easy part. The hard part is getting the line items right (items, setup, shipping, art, tax), keeping merchant fees out of the wrong column, supporting ACH for the customers who want it, and giving the customer a portal where the invoice lives next to the order it came from.
The line items that actually matter
A promo invoice is products plus setup fees plus shipping plus art services plus tax. Tax is per-state. Shipping is sometimes a quoted estimate (we mark it with a tilde to flag it as estimated) and sometimes a real cost from a UPS or FedEx label. Setup fees follow the price-code rule from earlier. Art services route through their own line item with their own GL category.
Each line item has its own net cost stored alongside the customer-facing list price, so revenue and net flow into your Stripe payouts and your bookkeeping cleanly.
Merchant fees and the ACH option
Stripe charges 2.9% plus 30 cents on a card payment. On a $5,000 order that is $145 of margin you can either eat or pass to the customer. We support both: pass-through merchant fees on the invoice (visible to the customer as a line item) or absorb (silent). ACH at 0.8% capped at $5 is the better deal for invoices over about $200; the customer sees an "ACH" option in their portal and saves the fee.
The customer view
The customer sees a Stripe-hosted payment page with your branding (Stripe Connect handles the white label). They pay. The invoice flips to Paid in your dashboard. The order updates. The accounting log gets a row. Nothing manual happens between "click pay" and "the box ships."
What we built differently in DECADE.promo
Unlimited AI on the GOAT plan
AI mockups, Product Capture (browser-extension AI scraping of supplier sites), AI vectorization, and AI image upscale - all unlimited on one flat-price tier. No credit metering, no per-feature add-ons.
AI Product Capture extension
Browse any supplier website - SAGE, Hit Promo, Koozie Group, anywhere - click the browser extension, and our AI reads the page. SKUs, pricing tiers, setup fees, colors, lead times, and images are extracted in seconds and import directly to your products catalog.
Tightly integrated with SAGE
Bring your own SAGE Connect subscription. Search, adopt products, and pull pricing tiers without leaving DECADE.promo. Sales decks, quotes, and POs reuse the SAGE data automatically.
Transparent pricing
Free tier for solo distributors, flat per-distributor pricing for teams, and no per-seat tax. Customers always free. Suppliers always free.
One platform. Two free accounts. One public layer for everyone else.
The tool you’re using is one feature in a much bigger app. Here’s the rest, by which side of the order you’re on.
- Every public tool on this site
- 5 conversions a day per IP
- One file at a time
- Output dropped after the request
- No account, no nag
- Every public tool, no rate limit
- Batch 10 files at once
- 30-day download history
- AI vectorization (the $50-redraw replacement)
- AI mockup generator, white-label proofs
- SAGE catalog, 1M+ products
- Quotes, POs, invoices, projects
- Storefront under your brand
- Blind-ship POs to suppliers
- Saved thread palettes per customer
- Email automation for every status
- Every public tool, no rate limit
- Every order in one place
- Approve proofs without email tag
- Two-click reorder
- Saved shipping + tax-exempt files
- Real-time status pings
- See and pay invoices online
- Message your distributor inside the app
- Always free. No card.
See it in your workflow
Free tier, no credit card, no contract. Start with one project and decide from there.