Promotional products for event planners
An event planner or event production company is the buyer behind every conference welcome bag, gala favor, festival merch order, and corporate-event giveaway. They book five to thirty events a year and source merchandise for each one. Win one event planner relationship and you become the default vendor for every project they touch.
What event planners actually need from you
Speed. Event timelines are tight. A 24-hour quote turnaround is the minimum; same-day is what wins repeat business.
Photo-quality digital mockups. Event planners pitch their clients with mockups; the better the mockup looks, the easier the planner's pitch is.
Custom packaging design. Many planners need branded packaging assembled to event specs - blind-shipped to the venue, packed to a count per box, with insert cards already inside.
Order coordination. Most events have multiple SKUs (welcome bag, speaker gift, sponsor tier swag). One PO covering all of it with itemized invoicing makes the planner look organized to their client.
How event planners pay
Most planners bill their clients before paying you. That puts the planner in a cash-flow squeeze. Net-30 from planners is rare; many work on a 50% deposit / 50% on delivery model. Some larger production companies keep house accounts on net-30 once they prove out.
Markup is typical. Planners mark merch up 20-50% to their clients. Quote at a wholesale price that lets the planner hit their target.
How to set the account up
The lead planner or producer is the buyer; the production manager is the executor. Build a portal scoped per-event so each event has its own SKU set, mockups, and approvals. Multi-customer the account so the planner sees the rollup across all events. Blind-shipping addresses (always to the venue, not the planner's office) need to be the default.
What we built differently in DECADE.promo
Unlimited AI on the GOAT plan
AI mockups, Product Capture (browser-extension AI scraping of supplier sites), AI vectorization, and AI image upscale - all unlimited on one flat-price tier. No credit metering, no per-feature add-ons.
AI Product Capture extension
Browse any supplier website - SAGE, Hit Promo, Koozie Group, anywhere - click the browser extension, and our AI reads the page. SKUs, pricing tiers, setup fees, colors, lead times, and images are extracted in seconds and import directly to your products catalog.
Tightly integrated with SAGE
Bring your own SAGE Connect subscription. Search, adopt products, and pull pricing tiers without leaving DECADE.promo. Sales decks, quotes, and POs reuse the SAGE data automatically.
Transparent pricing
Free tier for solo distributors, flat per-distributor pricing for teams, and no per-seat tax. Customers always free. Suppliers always free.
One platform. Two free accounts. One public layer for everyone else.
The tool you’re using is one feature in a much bigger app. Here’s the rest, by which side of the order you’re on.
- Every public tool on this site
- 5 conversions a day per IP
- One file at a time
- Output dropped after the request
- No account, no nag
- Every public tool, no rate limit
- Batch 10 files at once
- 30-day download history
- AI vectorization (the $50-redraw replacement)
- AI mockup generator, white-label proofs
- SAGE catalog, 1M+ products
- Quotes, POs, invoices, projects
- Storefront under your brand
- Blind-ship POs to suppliers
- Saved thread palettes per customer
- Email automation for every status
- Every public tool, no rate limit
- Every order in one place
- Approve proofs without email tag
- Two-click reorder
- Saved shipping + tax-exempt files
- Real-time status pings
- See and pay invoices online
- Message your distributor inside the app
- Always free. No card.
See it in your workflow
Free tier, no credit card, no contract. Start with one project and decide from there.