A proof approval workflow customers actually use
A proof emailed as a PDF attachment is the slowest possible way to get a yes. The customer has to download it, open it on a phone, decide what they think, and reply. Half the time the reply is "looks good" without specifying which proof, and you are back to chasing.
What customers see
A branded portal page. The proof rendered inline at full resolution. A green Approve button. A red Request Revision button with a comment field. Their decision saves a timestamp, a user, and (for revisions) a paragraph of feedback you can route to the decorator.
They get a one-tap email when the proof is ready. The email links straight to the proof. No login wall (we use a signed token in the link) so a customer in the field on their phone can approve in fifteen seconds.
What you see
The proof state on every order: pending, approved on (date, who), or revision requested with the customer's comment. If a proof has been pending for more than 48 hours, it bubbles to a follow-up list on your dashboard so you do not lose track. When the customer approves, a notification fires and the order moves to the next status without anyone touching it.
Multi-customer proofs
Some orders have multiple stakeholders (a primary buyer plus a marketing director and a CFO). All of them get the proof email. Any of them can approve. The first approval wins, but everyone's name is on the timeline. The "I never got the email" excuse stops being a thing.
What we built differently in DECADE.promo
Unlimited AI on the GOAT plan
AI mockups, Product Capture (browser-extension AI scraping of supplier sites), AI vectorization, and AI image upscale - all unlimited on one flat-price tier. No credit metering, no per-feature add-ons.
AI Product Capture extension
Browse any supplier website - SAGE, Hit Promo, Koozie Group, anywhere - click the browser extension, and our AI reads the page. SKUs, pricing tiers, setup fees, colors, lead times, and images are extracted in seconds and import directly to your products catalog.
Tightly integrated with SAGE
Bring your own SAGE Connect subscription. Search, adopt products, and pull pricing tiers without leaving Decade.promo. Sales decks, quotes, and POs reuse the SAGE data automatically.
Transparent pricing
Free tier for solo distributors, flat per-PPD pricing for teams, and no per-seat tax. Customers always free. Suppliers always free.
See it in your workflow
Free tier, no credit card, no contract. Start with one project and decide from there.
Try it free Schedule a demo